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Biography

Erika is a litigator and employment advisor.

Erika represents individual and institutional clients at each stage of the litigation process, from pre-suit negotiations to trial and appeal. She has argued before the U.S. Court of Appeals for the First Circuit and represented clients at the Supreme Court of the United States. Her litigation experience includes complex, commercial, art, and employment matters.

Erika advises both employers and individuals on employment and other workplace matters. She negotiates employment contracts and separation agreements, prepares incentive compensation plans and workplace policies, and guides clients on legal compliance issues. She collaborates closely with colleagues, particularly those in Sullivan’s tax and corporate departments, to provide solutions from multiple angles.

When Erika helps clients to navigate workplace disputes and fraught separations, she uses her legal knowledge and experience to craft an appropriate strategy for the client’s priorities and goals. An individual client commented, “I wanted to take the time to thank you once again for helping me manage this incredibly stressful event and helping me achieve such a positive outcome. I could not be more grateful. You are patient, strategic, incredibly knowledgeable and such a pleasure to work with.” A corporate client wrote, about Erika and a Sullivan colleague, “We are very grateful for all your wisdom helping us go through this sad, emotional episode. We have ended it all on good terms with the employee in question, and we couldn’t have done that without your amazing help, knowing we as a company would be safe.”

Erika also serves as the co-chair of Sullivan's Women's Initiative.

She is a director of the Harvard Law School Association of Massachusetts, where she has led a mentoring program and coordinated other initiatives. Prior to joining the firm, Erika was an associate at a boutique litigation firm in Boston.

Education
  • Harvard Law School (J.D.)
  • University of Virginia (B.A., High Distinction)
Bar & Court Admissions
  • Massachusetts
  • New York
  • U.S. District Court, District of Massachusetts
  • U.S. Court of Appeals for the First Circuit
  • U.S. Court of Federal Claims
  • U.S. Supreme Court
Professional Qualifications
  • Boston Bar Association
  • Director, Harvard Law School Association of Massachusetts
Awards & Honors
  • "Rising Star," Massachusetts Super Lawyers (2020-2023)
  • Boston Magazine Top Lawyers, Labor and Employment (2023-2025)
  • Boston Magazine Top Lawyers, Civil Law Litigation (2022)
  • Recommended by The Legal 500 U.S. (2025-2026)
Community Engagement
  • Former Co-Chair Boston Ballet School, Boston Ballet Young Partners Council
Client Highlights
All Client Highlights
Viewpoints
All Viewpoints
How Bonuses and Commissions Go Wrong
Any contractual commitment involves risk, but for bonuses and commission plans, wage and tax laws multiply that risk through statutory penalties and, in some cases, automatic multiple damages. A carefully designed compensation plan encourages strong performance while protecting against an expensive surprise. Automatic Penalties for Wage Violations If the description of an incentive compensation plan arrangement does not match what the business intended, or it was drafted casually or was not reviewed for compliance with state wage laws, the risk is not just a possible disagreement with an employee. Under federal and state laws, employers face automatic penalties for unpaid wages—and sometimes, incentive compensation counts as a “wage” for these purposes. For example, in Massachusetts, if a commission is paid even one day later than it was due, the business automatically owes the employee the original amount of the commission plus twice that amount as a penalty. With such significant downside risk, it is crucial to ensure wage law compliance. Drafting Assumptions and Ambiguities Employees often have the right to enforce incentive compensation arrangements. Clear rules become especially important since courts often interpret an ambiguous contract against the side that prepared it—which, for incentive compensation, is almost always the employer. This section discusses just a few of the issues that can easily arise without tight drafting. We advise working with counsel to make sure that the written document matches the company’s intention (and minimizes ambiguities) and protects the company against unexpected outcomes. When is a former employee entitled to commissions or bonuses? Employers (sometimes) assume that an incentive compensation plan ends when the employment relationship ends. But it doesn’t always work that way. If an annual bonus plan does not require current employment at the time of payment, an employee who resigns on January 1 might claim a bonus for the year that just ended. Similarly, if a commission plan is silent on what happens post-employment, an employee might be entitled to a commission on a deal that closes after the employee has left. Employers often want to limit the compensation paid to employees who are already out the door. For example, an annual, discretionary bonus might have an “in-seat” requirement (that is, the employee must still be working at the time that annual bonuses are paid in order to receive one). A commission plan might specify that a commission is not “earned” until a customer signs a purchase order or until the business receives payment—and that workers do not earn any further commissions after departure. Whether or not conditions to payment work is often a function of applicable state law, as discussed below. What if two employees earn the same commission? In a strong, collaborative workplace, multiple employees might work on the same deal. That’s great—until the business discovers that multiple employees have earned the same commission, costing the business double or triple the incentive compensation for just one sale. A clear commission plan avoids this problem. There is no mandatory approach, and a business has flexibility to create the right incentive for its workforce. One company may decide that just one, designated deal leader receives the commission; another may divide the commission among a team. Businesses can also choose whether to apply a firm rule to all situations or retain discretion in how they apportion credit. But without any rules—even flexible ones—a company could be stuck paying multiple commissions and potentially losing its profit margin on the deal. Is the bonus really discretionary? When a company establishes annual bonus criteria in advance, it tells people how to build toward success for mutual benefit. This can be a valuable tool for company growth. However, if the factors are too rigid, the business might have painted itself into a corner. For example, an executive could be contractually entitled to a seven-figure bonus because revenue was up or a new office opened—even if that executive mishandled a crisis or the stock price is tanking. Sometimes, a non-discretionary bonus payable upon achievement of clear, well-thought-out metrics, really is the right move. But when the business wants to preserve flexibility, it should bake that right into the language from the beginning. Legal Limits on Incentive Compensation Rules Businesses have substantial leeway to design incentive structures that work best for their own goals, but only to a point. As noted earlier, state laws often govern when companies must pay their employees. For example, Illinois requires that commissions are paid on a monthly basis. Even states without a similar requirement may require that commissions or bonuses are paid within a certain amount of time after they are earned. If commissions are fully earned once the customer pays, but commissions are only paid once a quarter, the company might accidentally violate state law. (And as discussed above, that could result in automatic multiple damages.) A written policy that clearly defines when a commission or bonus is earned, and that creates a legally-compliant window for payment, reduces the risk of an accidental violation. When there is a risk that customers will return products or cancel services, a company often considers a commission clawback and will deduct the amount of a paid commission from a future salary or later commission. This can seem like a simple solution, but it raises numerous legal issues. For example, some states have strict rules about deductions from wages and do not allow companies to subtract a prior commission from a later salary or commission payment. Additionally, paying an employee a commission in one calendar year and then recouping it in a later year can cause significant tax complications for the employee. A misstep could result in the employee’s entitlement under state law to a return of the clawback plus multiple damages as a wage penalty. Companies may be able to achieve a similar result in another way, such as through meticulously-defined conditions that must be met before a commission is earned, but especially careful drafting is necessary for such an approach, and it raises additional tax complications. Avoiding Tax Penalties Deferred compensation (including commissions and bonuses) must either be exempt from or comply with Internal Revenue Code Section 409A. A deferred compensation arrangement that violates Section 409A can result in imputed income (without payment of any cash), a 20% excise tax penalty and a premium interest charge penalty. Additional information on Section 409A can be found here. When Section 409A applies is not always obvious.  For example, if an employee is entitled to an annual bonus as long as she is employed on the date the bonus is paid, the bonus is exempt from Section 409A. However, if the employee is entitled to an annual bonus as long as she was employed on December 31 (but the bonus is paid after year-end), the bonus is potentially subject to Section 409A’s requirements. Making matters more complex, violations can arise under the controlling document (such as an employment agreement or commission plan) or with how the company handles incentive compensation in practice. Employers generally do not face monetary penalties in the event of a Section 409A violation (the entire liability is on the employee), but failures to report and withhold a Section 409A violation can trigger tax penalties on the employer. Because a faulty document cannot be fixed by correct behavior in the future, it is crucial to work with counsel on Section 409A compliant documents at the outset. Whether an existing arrangement violates Section 409A and how to fix it is a complex matter that should be addressed sooner rather than later. Conclusion Incentive compensation is a field for business creativity and customization, all within barbed-wire boundaries that can result in unintended consequences for the employer and employee alike. By working with counsel to navigate wage and tax law requirements, companies can create incentive compensation plans that reflect their vision for the future, align their best interest and their employees’, and steer clear of wage or tax penalties. This article is not legal advice. If you are interested in discussing any of these topics further, please contact a member of the Employment & Benefits Practice Group.
Hiring: Add a Colleague, Not a Liability
Hiring a new employee is typically a moment of optimism—and sometimes, the relationship really does go wonderfully for its entire length and ultimately ends on good terms. But when that hope is treated as an assumption, companies make themselves vulnerable. If a client-facing employee does not have a non-solicitation agreement, a business’s customers could be poached. A new employee, hired because of their great industry relationships, might actually have an undisclosed non-compete or non-solicit with a competitor—and suddenly, your business is being sued. Strong contracts are an essential part of protecting the business against unexpected outcomes. ​Using Contracts to Protect Business Assets By requiring upfront agreement on boundaries to protect the business—such as agreements regarding non-solicitation, non-competition, confidentiality, invention assignment, and non-disparagement—a business both discourages disloyalty in the first place and has ammunition if an employee later crosses the line. Companies often invest substantial resources into relationships, whether with employees or with business partners, but these relationships can be vulnerable to poaching. For example, an employee may look effective and helpful to customers because of institutional support that costs the business time and money, but which is invisible to the customer, who assumes the individual employee deserves all credit. A non-solicitation agreement bars a former employee from trying to ​hire the company’s employees and/or from trying to do business with the company's clients for a fixed period of time after the relationship ends. This protects the company's investment in those relationships. Most businesses depend on information that they would not want a competitor to have. If a confidentiality agreement is not written clearly enough, it might turn out to be a picket fence where barbed wire is needed. Confidential information is not just cutting-edge scientific research—it can also include hard-won insight into specific customer preferences, proprietary analysis of market trends, and much more. New hires who are likely to be given access to confidential information should generally be required to sign a confidentiality agreement that firmly protects the business’s informational assets. A confidentiality agreement needs to appropriately define the confidential information being protected and the expectations on the employee (such as not disclosing that information or using it outside non-disclosure and return of information at the end of employment). Similarly, invention assignment agreements ensure that the employee’s ideas—particularly those in line with the company’s own business, research, or development—belong to the business. This prevents employees from collecting a salary while developing ideas that would be valuable to the business—but keeping those ideas to themselves, possibly to use in competition against the business. Non-solicitation and confidentiality agreements are important, but they can be difficult to enforce in time to prevent damage. A business often will not know that confidential information was given away or misused until it is much too late to the put the horse back in the barn. A non-competition agreement prevents a former employee from competing against the business for a fixed amount of time. Especially when a former employee has had access to confidential information and to valuable business relationships, this can be a valuable for tool for avoiding misbehavior. If an employee cannot work for a competitor at all, they are less likely to be in situations where they might violate other restrictions. Finally, a non-disparagement agreement protects the company’s reputation. However, some employees may balk at agreeing to this upfront, before the relationship has even begun. Companies should consider whether a non-disparagement agreement is a term worth including as a hiring requirement. As with most employment terms, a company may decide that this term will be included for certain hires, but not all. Agreements should match the specific needs of each employment situation; to be enforced, it is essential that they also match state law. State employment laws vary substantially. One state may require that a confidentiality agreement have an exception for sexual harassment; another may require certain carve-outs to invention assignment agreements; a third may impose an annual compensation minimum for non-solicitation agreements; a fourth may require that employees are told of their right to consult with counsel before signing a non-competition agreement. An agreement that does not comply with applicable state law might not be enforceable, which means the company does not have the protection it thought it had. In some cases, a noncompliant contract raises additional issues: for example, in California, non-competition agreements are banned in most circumstances, and businesses face a penalty if they require an employee to sign one. Businesses should work with counsel on agreements that are appropriate to each circumstance and applicable state and federal law. Hiring from Competitors Conversely, businesses often hire people who have worked in the field before—perhaps even at a competitor. Even though the business didn't sign the employee’s prior employment agreement and is not a party to it, when a former employee breaches a contract to benefit a competitor, the competitor is typically sued alongside the employee.[1] Upfront preparation can reduce risks. When hiring a new employee, a business may require the employee to confirm (as a written requirement of employment) that this job will not conflict with any other contractual commitments of that employee. If the employee raises a concern about another contract, the business should review the contract with counsel. In some instances, there may be an argument that the contract is not enforceable, and the employee and the business will each need to decide whether they are willing to take a risk. In some instances, there may be a confidentiality or non-solicitation restriction but no non-compete. In those cases, although employment is allowed, the former employer will likely be suspicious and may sue. When there are confidentiality and non-solicitation restrictions, businesses should strongly consider instructing the employee not to engage in any conduct that would violate those restrictions, and it may choose to be even more proactive by keeping the employee siloed from the customers or parts of the business that raise the contractual risk. Those protections can often be time-limited, such as to the amount of time remaining on a non-solicitation agreement. ​When ​a former employee does not have any prior agreement, a company has much more flexibility, but risks still exist. For example, the federal Defend Trade Secrets Act allows a business to sue for misappropriation of trade secrets, and a former employer may allege that a company misappropriated its trade secrets through the departed employee. Companies can reduce risks by providing instructions to employees that they should not use or disclose confidential information from any other business in their work. Requiring Commitment Employees sometimes engage in outside work. Guardrails set important expectations and give the business a clear exit ramp if an employee breaks the rules. For some positions, it may be appropriate to restrict all outside work. Most businesses would not want their CEO to be managing another business on the side. In those cases, requirements that an employee to devote their full business efforts to the position, and not to engage in outside work, makes the expectation both clear and firm. In other situations, outside work may be appropriate; additionally, some states have pro-moonlighting laws that protect employees’ off-hours activities. In those cases, agreements or policies create a moat of protection around the business. Businesses can set expectations around not participating in moonlighting during working hours, not using the business’s equipment for an outside venture, and similar issues. Conclusion By establishing clear rules up-front, a business encourages the right type of behavior from the beginning, and it is better able to defend itself against attacks from current and former employees—often the people who best know its vulnerabilities and its proprietary secrets. [1] Whether the former employer’s claim against the new employer is strong, or even viable at all, are different questions and depend on many factors, including specific facts and state law. But even an unsuccessful claim can force expensive defense costs and distractions from the business.   Further resource: Listen to Erika Todd discuss legal concerns for freelancers with fulltime jobs on The Freelance Mindset Studio podcast here. Coming up: The next article in this series will discuss key issues to know about creating incentive compensation plans—including the risks of a casual or ambiguous arrangements and triggers for tax penalties. This article is not legal advice. If you are interested in discussing any of these topics further, please contact a member of the Employment & Benefits Practice Group.
Sullivan Advises Olibra LLC on Acquisition by Somfy Group
Sullivan & Worcester represented long-term client Olibra LLC, the owner of the Bond smart-home connectivity platform, in its acquisition by Somfy Group, a global leader in the motorization and automation of openings and closures for homes and buildings. Bond will continue to operate independently under its existing leadership team while benefiting from Somfy's global resources, industry expertise and long-term investment. The transaction brings together Somfy's expertise in motorization and automation with Bond's connectivity platform and interoperability capabilities, supporting the companies' shared vision of advancing connected home and smart shading solutions across North America. The Sullivan deal team included Scott Kaufman, Amy Sheridan, David Guadagnoli, Erika Todd, Joel Carpenter, Mike Palmisciano, Amit Shoval, Joonas Aho, Janice Lee and Lauren Nathan. For more information, please view the press release here.
Sullivan & Worcester Selected for Massachusetts Lawyers Weekly “Empowering Women” Award
Boston, MA – Sullivan & Worcester has been selected by Massachusetts Lawyers Weekly for its "Empowering Women" award for the fourth consecutive year, recognizing the firm’s ongoing commitment to elevating, supporting, and empowering women in the legal profession. The annual recognition honors law firms that have demonstrated a strong commitment to supporting women in the profession by fostering opportunities for leadership, professional development, mentorship, and career advancement. “This honor underscores Sullivan’s long-term dedication to equity and inclusion and reflects the culture and values that define us as an organization,” said Erika L. Todd, co-chair of the firm’s Women’s Initiative. “We believe that creating an environment where women can thrive professionally and personally is the right thing to do. It also strengthens our firm, enhances the service we provide our clients, and helps positively shape the future of the legal profession.” The honor reflects Sullivan’s sustained focus on cultivating an inclusive workplace where talented attorneys have the resources, support, and opportunities to build successful, fulfilling careers. “As a firm, we are dedicated to making sure that women are empowered to lead and make meaningful contributions,” said Karen J. Kepler, co-chair of the Women’s Initiative. “At Sullivan, women have a place at the table, where their voices are heard, their perspectives are valued, and their leadership helps shape our future.” Through its Women’s Initiative, the firm gives women a platform to share their career insights, brings attorneys together for enrichment and networking, and celebrates its female clients. Sullivan’s influence extends into the community through its support and involvement in numerous civic and philanthropic initiatives that combat inequality. The Women’s Initiative partners with the Boston Chamber of Commerce Women’s Network, American Bar Association Women Rainmakers Committee, and CREW Boston. About Sullivan Sullivan & Worcester (Sullivan) is a premier, AmLaw 200 international law firm with lawyers in Boston, London, New York, Tel Aviv and Washington, D.C. Sullivan’s clients, including Fortune 500 companies, leading financial services firms and asset managers, boards of directors, real estate companies, and emerging businesses, rely on Sullivan’s ability to navigate complex legal and operational landscapes, the impeccable judgment of its lawyers, and its commitment to best-in-class client service.

Erika L. Todd

Erika is a litigator and employment advisor.

Erika represents individual and institutional clients at each stage of the litigation process, from pre-suit negotiations to trial and appeal. She has argued before the U.S. Court of Appeals for the First Circuit and represented clients at the Supreme Court of the United States. Her litigation experience includes complex, commercial, art, and employment matters.

Erika advises both employers and individuals on employment and other workplace matters. She negotiates employment contracts and separation agreements, prepares incentive compensation plans and workplace policies, and guides clients on legal compliance issues. She collaborates closely with colleagues, particularly those in Sullivan’s tax and corporate departments, to provide solutions from multiple angles.

When Erika helps clients to navigate workplace disputes and fraught separations, she uses her legal knowledge and experience to craft an appropriate strategy for the client’s priorities and goals. An individual client commented, “I wanted to take the time to thank you once again for helping me manage this incredibly stressful event and helping me achieve such a positive outcome. I could not be more grateful. You are patient, strategic, incredibly knowledgeable and such a pleasure to work with.” A corporate client wrote, about Erika and a Sullivan colleague, “We are very grateful for all your wisdom helping us go through this sad, emotional episode. We have ended it all on good terms with the employee in question, and we couldn’t have done that without your amazing help, knowing we as a company would be safe.”

Erika also serves as the co-chair of Sullivan's Women's Initiative.

She is a director of the Harvard Law School Association of Massachusetts, where she has led a mentoring program and coordinated other initiatives. Prior to joining the firm, Erika was an associate at a boutique litigation firm in Boston.

Client Highlights
All Client Highlights
Viewpoints
All Viewpoints
How Bonuses and Commissions Go Wrong
Any contractual commitment involves risk, but for bonuses and commission plans, wage and tax laws multiply that risk through statutory penalties and, in some cases, automatic multiple damages. A carefully designed compensation plan encourages strong performance while protecting against an expensive surprise. Automatic Penalties for Wage Violations If the description of an incentive compensation plan arrangement does not match what the business intended, or it was drafted casually or was not reviewed for compliance with state wage laws, the risk is not just a possible disagreement with an employee. Under federal and state laws, employers face automatic penalties for unpaid wages—and sometimes, incentive compensation counts as a “wage” for these purposes. For example, in Massachusetts, if a commission is paid even one day later than it was due, the business automatically owes the employee the original amount of the commission plus twice that amount as a penalty. With such significant downside risk, it is crucial to ensure wage law compliance. Drafting Assumptions and Ambiguities Employees often have the right to enforce incentive compensation arrangements. Clear rules become especially important since courts often interpret an ambiguous contract against the side that prepared it—which, for incentive compensation, is almost always the employer. This section discusses just a few of the issues that can easily arise without tight drafting. We advise working with counsel to make sure that the written document matches the company’s intention (and minimizes ambiguities) and protects the company against unexpected outcomes. When is a former employee entitled to commissions or bonuses? Employers (sometimes) assume that an incentive compensation plan ends when the employment relationship ends. But it doesn’t always work that way. If an annual bonus plan does not require current employment at the time of payment, an employee who resigns on January 1 might claim a bonus for the year that just ended. Similarly, if a commission plan is silent on what happens post-employment, an employee might be entitled to a commission on a deal that closes after the employee has left. Employers often want to limit the compensation paid to employees who are already out the door. For example, an annual, discretionary bonus might have an “in-seat” requirement (that is, the employee must still be working at the time that annual bonuses are paid in order to receive one). A commission plan might specify that a commission is not “earned” until a customer signs a purchase order or until the business receives payment—and that workers do not earn any further commissions after departure. Whether or not conditions to payment work is often a function of applicable state law, as discussed below. What if two employees earn the same commission? In a strong, collaborative workplace, multiple employees might work on the same deal. That’s great—until the business discovers that multiple employees have earned the same commission, costing the business double or triple the incentive compensation for just one sale. A clear commission plan avoids this problem. There is no mandatory approach, and a business has flexibility to create the right incentive for its workforce. One company may decide that just one, designated deal leader receives the commission; another may divide the commission among a team. Businesses can also choose whether to apply a firm rule to all situations or retain discretion in how they apportion credit. But without any rules—even flexible ones—a company could be stuck paying multiple commissions and potentially losing its profit margin on the deal. Is the bonus really discretionary? When a company establishes annual bonus criteria in advance, it tells people how to build toward success for mutual benefit. This can be a valuable tool for company growth. However, if the factors are too rigid, the business might have painted itself into a corner. For example, an executive could be contractually entitled to a seven-figure bonus because revenue was up or a new office opened—even if that executive mishandled a crisis or the stock price is tanking. Sometimes, a non-discretionary bonus payable upon achievement of clear, well-thought-out metrics, really is the right move. But when the business wants to preserve flexibility, it should bake that right into the language from the beginning. Legal Limits on Incentive Compensation Rules Businesses have substantial leeway to design incentive structures that work best for their own goals, but only to a point. As noted earlier, state laws often govern when companies must pay their employees. For example, Illinois requires that commissions are paid on a monthly basis. Even states without a similar requirement may require that commissions or bonuses are paid within a certain amount of time after they are earned. If commissions are fully earned once the customer pays, but commissions are only paid once a quarter, the company might accidentally violate state law. (And as discussed above, that could result in automatic multiple damages.) A written policy that clearly defines when a commission or bonus is earned, and that creates a legally-compliant window for payment, reduces the risk of an accidental violation. When there is a risk that customers will return products or cancel services, a company often considers a commission clawback and will deduct the amount of a paid commission from a future salary or later commission. This can seem like a simple solution, but it raises numerous legal issues. For example, some states have strict rules about deductions from wages and do not allow companies to subtract a prior commission from a later salary or commission payment. Additionally, paying an employee a commission in one calendar year and then recouping it in a later year can cause significant tax complications for the employee. A misstep could result in the employee’s entitlement under state law to a return of the clawback plus multiple damages as a wage penalty. Companies may be able to achieve a similar result in another way, such as through meticulously-defined conditions that must be met before a commission is earned, but especially careful drafting is necessary for such an approach, and it raises additional tax complications. Avoiding Tax Penalties Deferred compensation (including commissions and bonuses) must either be exempt from or comply with Internal Revenue Code Section 409A. A deferred compensation arrangement that violates Section 409A can result in imputed income (without payment of any cash), a 20% excise tax penalty and a premium interest charge penalty. Additional information on Section 409A can be found here. When Section 409A applies is not always obvious.  For example, if an employee is entitled to an annual bonus as long as she is employed on the date the bonus is paid, the bonus is exempt from Section 409A. However, if the employee is entitled to an annual bonus as long as she was employed on December 31 (but the bonus is paid after year-end), the bonus is potentially subject to Section 409A’s requirements. Making matters more complex, violations can arise under the controlling document (such as an employment agreement or commission plan) or with how the company handles incentive compensation in practice. Employers generally do not face monetary penalties in the event of a Section 409A violation (the entire liability is on the employee), but failures to report and withhold a Section 409A violation can trigger tax penalties on the employer. Because a faulty document cannot be fixed by correct behavior in the future, it is crucial to work with counsel on Section 409A compliant documents at the outset. Whether an existing arrangement violates Section 409A and how to fix it is a complex matter that should be addressed sooner rather than later. Conclusion Incentive compensation is a field for business creativity and customization, all within barbed-wire boundaries that can result in unintended consequences for the employer and employee alike. By working with counsel to navigate wage and tax law requirements, companies can create incentive compensation plans that reflect their vision for the future, align their best interest and their employees’, and steer clear of wage or tax penalties. This article is not legal advice. If you are interested in discussing any of these topics further, please contact a member of the Employment & Benefits Practice Group.
Hiring: Add a Colleague, Not a Liability
Hiring a new employee is typically a moment of optimism—and sometimes, the relationship really does go wonderfully for its entire length and ultimately ends on good terms. But when that hope is treated as an assumption, companies make themselves vulnerable. If a client-facing employee does not have a non-solicitation agreement, a business’s customers could be poached. A new employee, hired because of their great industry relationships, might actually have an undisclosed non-compete or non-solicit with a competitor—and suddenly, your business is being sued. Strong contracts are an essential part of protecting the business against unexpected outcomes. ​Using Contracts to Protect Business Assets By requiring upfront agreement on boundaries to protect the business—such as agreements regarding non-solicitation, non-competition, confidentiality, invention assignment, and non-disparagement—a business both discourages disloyalty in the first place and has ammunition if an employee later crosses the line. Companies often invest substantial resources into relationships, whether with employees or with business partners, but these relationships can be vulnerable to poaching. For example, an employee may look effective and helpful to customers because of institutional support that costs the business time and money, but which is invisible to the customer, who assumes the individual employee deserves all credit. A non-solicitation agreement bars a former employee from trying to ​hire the company’s employees and/or from trying to do business with the company's clients for a fixed period of time after the relationship ends. This protects the company's investment in those relationships. Most businesses depend on information that they would not want a competitor to have. If a confidentiality agreement is not written clearly enough, it might turn out to be a picket fence where barbed wire is needed. Confidential information is not just cutting-edge scientific research—it can also include hard-won insight into specific customer preferences, proprietary analysis of market trends, and much more. New hires who are likely to be given access to confidential information should generally be required to sign a confidentiality agreement that firmly protects the business’s informational assets. A confidentiality agreement needs to appropriately define the confidential information being protected and the expectations on the employee (such as not disclosing that information or using it outside non-disclosure and return of information at the end of employment). Similarly, invention assignment agreements ensure that the employee’s ideas—particularly those in line with the company’s own business, research, or development—belong to the business. This prevents employees from collecting a salary while developing ideas that would be valuable to the business—but keeping those ideas to themselves, possibly to use in competition against the business. Non-solicitation and confidentiality agreements are important, but they can be difficult to enforce in time to prevent damage. A business often will not know that confidential information was given away or misused until it is much too late to the put the horse back in the barn. A non-competition agreement prevents a former employee from competing against the business for a fixed amount of time. Especially when a former employee has had access to confidential information and to valuable business relationships, this can be a valuable for tool for avoiding misbehavior. If an employee cannot work for a competitor at all, they are less likely to be in situations where they might violate other restrictions. Finally, a non-disparagement agreement protects the company’s reputation. However, some employees may balk at agreeing to this upfront, before the relationship has even begun. Companies should consider whether a non-disparagement agreement is a term worth including as a hiring requirement. As with most employment terms, a company may decide that this term will be included for certain hires, but not all. Agreements should match the specific needs of each employment situation; to be enforced, it is essential that they also match state law. State employment laws vary substantially. One state may require that a confidentiality agreement have an exception for sexual harassment; another may require certain carve-outs to invention assignment agreements; a third may impose an annual compensation minimum for non-solicitation agreements; a fourth may require that employees are told of their right to consult with counsel before signing a non-competition agreement. An agreement that does not comply with applicable state law might not be enforceable, which means the company does not have the protection it thought it had. In some cases, a noncompliant contract raises additional issues: for example, in California, non-competition agreements are banned in most circumstances, and businesses face a penalty if they require an employee to sign one. Businesses should work with counsel on agreements that are appropriate to each circumstance and applicable state and federal law. Hiring from Competitors Conversely, businesses often hire people who have worked in the field before—perhaps even at a competitor. Even though the business didn't sign the employee’s prior employment agreement and is not a party to it, when a former employee breaches a contract to benefit a competitor, the competitor is typically sued alongside the employee.[1] Upfront preparation can reduce risks. When hiring a new employee, a business may require the employee to confirm (as a written requirement of employment) that this job will not conflict with any other contractual commitments of that employee. If the employee raises a concern about another contract, the business should review the contract with counsel. In some instances, there may be an argument that the contract is not enforceable, and the employee and the business will each need to decide whether they are willing to take a risk. In some instances, there may be a confidentiality or non-solicitation restriction but no non-compete. In those cases, although employment is allowed, the former employer will likely be suspicious and may sue. When there are confidentiality and non-solicitation restrictions, businesses should strongly consider instructing the employee not to engage in any conduct that would violate those restrictions, and it may choose to be even more proactive by keeping the employee siloed from the customers or parts of the business that raise the contractual risk. Those protections can often be time-limited, such as to the amount of time remaining on a non-solicitation agreement. ​When ​a former employee does not have any prior agreement, a company has much more flexibility, but risks still exist. For example, the federal Defend Trade Secrets Act allows a business to sue for misappropriation of trade secrets, and a former employer may allege that a company misappropriated its trade secrets through the departed employee. Companies can reduce risks by providing instructions to employees that they should not use or disclose confidential information from any other business in their work. Requiring Commitment Employees sometimes engage in outside work. Guardrails set important expectations and give the business a clear exit ramp if an employee breaks the rules. For some positions, it may be appropriate to restrict all outside work. Most businesses would not want their CEO to be managing another business on the side. In those cases, requirements that an employee to devote their full business efforts to the position, and not to engage in outside work, makes the expectation both clear and firm. In other situations, outside work may be appropriate; additionally, some states have pro-moonlighting laws that protect employees’ off-hours activities. In those cases, agreements or policies create a moat of protection around the business. Businesses can set expectations around not participating in moonlighting during working hours, not using the business’s equipment for an outside venture, and similar issues. Conclusion By establishing clear rules up-front, a business encourages the right type of behavior from the beginning, and it is better able to defend itself against attacks from current and former employees—often the people who best know its vulnerabilities and its proprietary secrets. [1] Whether the former employer’s claim against the new employer is strong, or even viable at all, are different questions and depend on many factors, including specific facts and state law. But even an unsuccessful claim can force expensive defense costs and distractions from the business.   Further resource: Listen to Erika Todd discuss legal concerns for freelancers with fulltime jobs on The Freelance Mindset Studio podcast here. Coming up: The next article in this series will discuss key issues to know about creating incentive compensation plans—including the risks of a casual or ambiguous arrangements and triggers for tax penalties. This article is not legal advice. If you are interested in discussing any of these topics further, please contact a member of the Employment & Benefits Practice Group.
Sullivan Advises Olibra LLC on Acquisition by Somfy Group
Sullivan & Worcester represented long-term client Olibra LLC, the owner of the Bond smart-home connectivity platform, in its acquisition by Somfy Group, a global leader in the motorization and automation of openings and closures for homes and buildings. Bond will continue to operate independently under its existing leadership team while benefiting from Somfy's global resources, industry expertise and long-term investment. The transaction brings together Somfy's expertise in motorization and automation with Bond's connectivity platform and interoperability capabilities, supporting the companies' shared vision of advancing connected home and smart shading solutions across North America. The Sullivan deal team included Scott Kaufman, Amy Sheridan, David Guadagnoli, Erika Todd, Joel Carpenter, Mike Palmisciano, Amit Shoval, Joonas Aho, Janice Lee and Lauren Nathan. For more information, please view the press release here.
Sullivan & Worcester Selected for Massachusetts Lawyers Weekly “Empowering Women” Award
Boston, MA – Sullivan & Worcester has been selected by Massachusetts Lawyers Weekly for its "Empowering Women" award for the fourth consecutive year, recognizing the firm’s ongoing commitment to elevating, supporting, and empowering women in the legal profession. The annual recognition honors law firms that have demonstrated a strong commitment to supporting women in the profession by fostering opportunities for leadership, professional development, mentorship, and career advancement. “This honor underscores Sullivan’s long-term dedication to equity and inclusion and reflects the culture and values that define us as an organization,” said Erika L. Todd, co-chair of the firm’s Women’s Initiative. “We believe that creating an environment where women can thrive professionally and personally is the right thing to do. It also strengthens our firm, enhances the service we provide our clients, and helps positively shape the future of the legal profession.” The honor reflects Sullivan’s sustained focus on cultivating an inclusive workplace where talented attorneys have the resources, support, and opportunities to build successful, fulfilling careers. “As a firm, we are dedicated to making sure that women are empowered to lead and make meaningful contributions,” said Karen J. Kepler, co-chair of the Women’s Initiative. “At Sullivan, women have a place at the table, where their voices are heard, their perspectives are valued, and their leadership helps shape our future.” Through its Women’s Initiative, the firm gives women a platform to share their career insights, brings attorneys together for enrichment and networking, and celebrates its female clients. Sullivan’s influence extends into the community through its support and involvement in numerous civic and philanthropic initiatives that combat inequality. The Women’s Initiative partners with the Boston Chamber of Commerce Women’s Network, American Bar Association Women Rainmakers Committee, and CREW Boston. About Sullivan Sullivan & Worcester (Sullivan) is a premier, AmLaw 200 international law firm with lawyers in Boston, London, New York, Tel Aviv and Washington, D.C. Sullivan’s clients, including Fortune 500 companies, leading financial services firms and asset managers, boards of directors, real estate companies, and emerging businesses, rely on Sullivan’s ability to navigate complex legal and operational landscapes, the impeccable judgment of its lawyers, and its commitment to best-in-class client service.

Erika L. Todd

Wonder Media Network (WMN) Acquired by the World's Largest Independent Podcast Company

Sullivan represented Wonder Media Network (WMN), a female-founded, audio-first creative studio based in New York City, in its sale to Acast, the world’s largest independent podcast company. "WMN’s mission is so tightly aligned with that of Acast - bringing important and changemaking stories to the world," said WMN CEO Jenny Kaplan. "Together, we will allow both creators and advertisers to reach new audiences, build successful businesses, and shape the future of audio."

Lewis N. Segall, Joel R. Carpenter, Amy E. Sheridan, Erika L. Todd, Johanna Colpritt and Nathan Kosik-Desmond

Nonprofit Network Drives Skills-First Movement for a More Equitable and Inclusive Future Workforce

Sullivan acts as outside general counsel for Skillsright, Inc., a nonprofit coalition of the country’s top employers and their CEOs with a mission of driving a skills-first movement to unlock career opportunities for talent without four-year degrees, for a more equitable and inclusive future workforce. Sullivan handles a wide range of matters including obtaining the organization’s nonprofit (Internal Revenue Code Section 501(c)(3)) status, advising on a variety of legal issues associated with the organization’s work, negotiating intellectual property rights, drafting employment offers and dealing with related employment and benefits issues, overseeing all contracting issues and advising on corporate governance.

Kimberly Herman, David A. Guadagnoli, Judith G.H. Edington, Erika L. Todd and Michael S. Palmisciano

Environmental Technology Company Acquires a Leading Industrial Air Filtration Company

The environmental technology company, Nederman Holding AB, represented by Sullivan, recently acquired a leading industrial air filtration company RoboVent, significantly strengthening its North American position by becoming the number one player within the U.S. weld fume extraction segment. Sullivan has provided acquisition advice to Nederman since 2017. Sullivan’s Environment & Natural Resources group handled preparation of environmental provisions of the purchase agreement and disclosure schedules and advised as to regulatory compliance at the target company.

Michael J. Student, Avinash R. Rao, Amy E. Sheridan, Erika L. Todd, Douglas S. Stransky and Ida J. Vanto

Erika L. Todd

Erika L. Todd