Openings
Receptionist/Conference Center Coordinator - New York
The Receptionist/Conference Center Coordinator will be responsible for overseeing, coordinating, and implementing the day-to-day operations of reception and conference services. This individual will interact with all levels at the firm as well as external clients and vendors. The Receptionist/Conference Center Coordinator must be flexible and willing to work overtime as needed to accommodate meetings and events. The role requires the ability to perform all functions with minimal supervision. Given the on-site responsibilities, this position is required to be onsite in our New York City office.Job Responsibilities
- Creates a positive and welcoming impression in all interactions with visitors, clients, and personnel
- Answers and transfers calls
- Maintains daily attendance log
- Enters visitor/guest information into the security database to ensure proper clearance
- Responds effectively to client and staff inquiries, problems, and complaints to ensure customer satisfaction
- Maintains physical upkeep, appearance, and general maintenance of the conference center
- Manages calendar of reservations and conference rooms schedules utilizing meeting scheduling software
- Provides hands-on support and technical assistance to end-users
- Confirms all AV system readiness and trouble-shoots as needed; partners with IT department as needed for maintenance issues and escalation
- Assists personnel and clients in placing conference calls from conference center rooms using audio/teleconferencing equipment and conference calling services
- Maintains confidentiality of attorney client relationships in executing duties
- Minimum of two years experience in a similar role
- College degree preferred
- Ability to work independently as well as a proactive team player
- Possesses high degree of professionalism, excellent customer service and communication skills
- Experience using Microsoft Office, especially Outlook for email and calendar management
- Prior experience with conference center software and AV systems/equipment a plus
- High degree of organization and attention to detail
- Ability to prioritize and manage multiple responsibilities
This role is overtime eligible. Actual salary may vary depending on job-related factors which may include knowledge, skills and experience.
To apply for any of these positions, please send your resume to HR (HrDept@sullivanlaw.com).
Sullivan is a leading corporate law firm advising clients ranging from Fortune 500 companies to emerging businesses. With more than 200 lawyers in Boston, London, New York, Tel Aviv and Washington, D.C., the firm offers services in a wide range of areas, including corporate finance, banking, trade finance, securities and mutual funds, litigation, mergers and acquisitions, intellectual property, tax, real estate and REITs, private equity and venture capital, bankruptcy, environment and natural resources, regulatory law, and employment and benefits.
We welcome inquiries from all who are interested in learning more about our firm. For additional information please direct inquiries to:
Sullivan & Worcester LLP
One Post Office Square
Boston, MA 02109
Attn: Human Resources
Fax: 617-338-2880
Email: hrdept@sullivanlaw.com
Sullivan & Worcester LLP is an equal opportunity employer. This means that Sullivan & Worcester LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, age, marital or domestic partner/civil union status, military service, or veteran status, physical and mental disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws.